EPP: Support to Southern African Development Community (SADC)

EISA signed a Memorandum of Understanding (MoU) with the SADC in order to implement programme work in support of our vision. By supporting the SADC, EISA seeks to contribute to improving its election observation in an effort to promote credible democratic elections on the region, as mandated by SADC Principles And Guidelines Governing Democratic Elections [Revised, 2015], as well as other relevant international and regional election benchmarks for the conduct and monitoring of elections.

Initially work with the SADC was conducted with its Directorate of the Organ on Politics, Defence and Security (OPDS Directorate), but in April 2011, the SADC Election Advisory Council (SEAC) was inaugurated and the SADC Election Support Unit (SECU) was established and EISA worked with them onwards. EISA's technical assistance included supporting the inauguration and induction of the SADC Electoral Advisory Council (SEAC).

Since signing a MoU with the MEAC EISA has trained and briefed SADC election observation missions (EOMs) to SADC countries ahead of the elections. Training is aimed at enhancing the effectiveness of both long term (LTOs) and short term (STOs). Facilitating training for election observers includes capacity development for the effective management and co-ordination of EOMs.

2019 EOM support, methodology development & core team expert curriculum

Training curriculum for core team thematic experts presented

EISA also presented its inception report on the development of a training curriculum for SADC EOM core team thematic experts to the SADC secretariat in Botswana. The meeting was an attempt to better coordinate timelines for deliverables and gain an understanding of SADC and GIZ expectations. The report was well received and EISA will continue to engage SADC and GIZ to ensure that the curriculum is developed in a manner that strengthens SADC's long-term observation methodology.

EOM refresher workshops conducted

EISA provided technical support to the SADC election observer missions deployed in Botswana, Mozambique, Mauritius and Namibia. In each instance, EISA deployed a team of two trainers who facilitated in-country pre-deployment orientation and briefing programmes. SADC continues to use the EISA Popola system for data collection and analysis in its observer missions. EISA continues to provide its expertise by adapting and modifying the election day checklists that is used by SADC observers on election day.

EISA also conducted three refresher trainings of SADC observer missions: pre-deployment briefing of LTOs deployed to Malawi (21 - 26 April 2019); refresher training of STOs deployed to South Africa (27-28 April 2019); and refresher training of STOs deployed to Madagascar (20-21 May 2019).

2018 EOMs, observer methodology & EOM management

Election observation methodology development

EISA continued to provide support for SADC's Election Support Unit and Electoral Advisory Council in developing a comprehensive cycle-based election observation methodology in line with the SADC Principles and Guidelines Governing Democratic Elections.

EOM Reference manual and training curriculum piloted

Notable achievements during the reporting period include: the completion of the development of an observer training curriculum for SADC LTOs and STOs, piloting the training curriculum during a two-week training of LTOs and STOs in Pretoria from 1-12 May, the configuration of the EISA Popola system on SADC servers and training of designated SADC staff in the use of the system and technical support for the use of tablets during EOMs in Zimbabwe, Eswatini, Madagascar and the DRC.

Training curriculum for core team experts

EISA also finalised a contract to develop a training curriculum for SADC core team experts to further strengthen its long-term observation methodology.

EOM refresher workshops conducted

In 2018 Southern African Development Community (SADC) conducted its first LTO deployment, in accordance with the SADC observer reference manual and the training curriculum for LTOs and STOs that were developed with support from EISA. The EPP department also facilitated the pre-deployment refresher training and briefing sessions of the EOMs deployed in Zimbabwe, Swaziland and Madagascar.

EISA facilitated a two-day orientation and briefing programme to the SADC observers in these countries. SADC continues to use the EISA Popola system for data collection and analysis in its observer missions.

2017 EOM refresher workshop conducted

A team of two EISA trainers conducted an in-country EOM refresher workshop for the SADC EOM to the 23 August 2017 general elections in Angola. The two-day workshop was attended by 34 STOs, equipped the observers with the practical and theoretical knowledge and skills necessary to conduct their work effectively in the field.

2016 Hand book on EOM management & EOM reference manual

Handbook on EOM coordination and management finalised

The SADC Secretariat's Handbook on the Coordination and Management of EOMs was finalised in 2016 and presented to the SEAC. Publishing of the book will subsequently be done by SADC.

Manual for EOMs submitted

Additionally, EISA was contracted to develop an observer reference manual for SADC EOMs (SEOMs). The first draft of the manual was presented at a review workshop held from 16 to 17 June in Gaborone. Following the feedback received during the workshop, a second draft has been submitted to the SADC secretariat and is awaiting final approval.

2015 Training and briefing of EOMs

Handbook on EOM management and coordination revised

EISA provided technical support to the SEAC through the review of its observation methodology and EOM management. Specifically, EISA was contracted to revise the SADC staff Handbook on EOM management and coordination. This handbook on deployment methodology continues to be discussed, pending finalisation of the review of the SADC Principles And Guidelines Governing Democratic Elections [Revised, 2015]. EISA in March 2014 co-facilitated a SEAC workshop which focused on the ongoing review of the Guidelines and Principles. The final draft was adopted by the SADC Ministerial Committee of the SADC Organ on Politics, Defence and Security Cooperation on 20 July 2015.

EOM training & briefing workshops

EISA's support to SADC in the area of election observation included the training and briefing of EOMs deployed in Malawi, Botswana Mozambique, Lesotho, Tanzania and Seychelles. EISA provided relevant information and materials in the three official SADC languages - English, French and Portuguese - to support observers during their deployment. Through these workshops, EISA contributed to the improvement of SADC's election observation methodology and its assessment of elections in the region. The presence of SEOMs in these three countries contributed to the integrity of the elections assessed.

2014 Training and briefing of EOMs

Handbook on EOM management and coordination revised

EISA provided technical support to the SEAC through the review of its observation methodology and EOM management. Specifically, EISA was contracted to revise the SADC staff Handbook on EOM management and coordination. This handbook on deployment methodology continues to be discussed, pending finalisation of the review of the SADC Principles And Guidelines Governing Democratic Elections [Revised, 2015]; EISA in March 2014 co-facilitated a SEAC workshop which focused on the ongoing review of the Guidelines and Principles.

EOM training & briefing workshops

EISA's support to SADC in the area of election observation during the period under review included the training and briefing of EOMs deployed in Malawi, Botswana and Mozambique. EISA provided relevant information and materials in the three official SADC languages - English, French and Portuguese - to support observers during their deployment. Through these workshops, EISA contributed to the improvement of SADC's election observation methodology and its assessment of elections in the region. The presence of SEOMs in these three countries contributed to the integrity of the elections assessed.

2013 Training and briefing of EOMs, SEAC workshops

Training and briefing of EOMs

EISA continued to provide technical support to the SADC Election Observer Missions (SEOMs) in all the three countries that held elections in the region in 2013, namely Zimbabwe, Swaziland and Madagascar.

SADC Electoral Advisory Council (SEAC) workshops

EISA also provided technical support to the SADC Electoral Advisory Council (SEAC) through its contributions to SEAC workshops.

2012 support to EOMs and to SEAC

Training and briefing of EOMs

EISA provided technical support to the SADC Election Advisory Council (SEAC) and to SADC Election Observer Missions (SEOMs). During this review period EISA extended its contribution to the SADC observation missions with EISA contracted to produce a background briefing document to provide a political analysis of countries holding elections, namely: Lesotho and Angola. EISA was also contracted to conduct a refresher training and briefing session for SADC observers deployed to Lesotho and Angola. Besides the in-country refresher training of observers, EISA was also contracted to conduct a 4-day training of SADC observers that was held in Harare, Zimbabwe from 8 to 11 October 2012.

Support to SEAC

EISA continued to provide technical support to the SEAC. Specifically, EISA was contracted to develop the Council's five-year strategic plan and making presentations at all SEAC meetings held in 2012. It was also contracted to finalise the Handbook for SADC Observers and to write an advisory paper on SADC election observer deployment methodology.

2011 Formation of the SEAC and SECU & EOM training

SADC Election Advisory Council inaugurated and & Election Support Unit established

In April 2011, the SADC Election Advisory Council (SEAC) was inaugurated and the SADC Election Support Unit (SECU) was established. EISA was contracted to facilitate the induction training of the Council during its inaugural meeting where SEAC members were given orientation on the genesis, rationale and mandate of the Council. Furthermore, EISA also contributed to the development of the Council's rules and guidelines. EISA was again contracted to facilitate the SEAC strategic planning meeting that was held in November 2011 in Kinshasa, DRC. The purpose of the strategic planning was to establish the framework for the development of the 5-year strategic plan for SEAC.

Training and briefing of EOMs

EISA was contracted to train and facilitate the briefing sessions for SADC observers during the elections in the Democratic Republic of Congo, Seychelles and Zambia.

EISA was also asked to train approximately 50 staff of the South African Department of International Relations and Cooperation (DIRCO) on SADC election observation in March 2011. These trainees will be added to the pool of SADC observers to be deployed over the next year.

2010

Handbook on EOM management and coordination

Besides training workshops for observers, EISA also contributed to the improvement, at the technical level, of the capacity of the SADC Secretariat in developing a handbook on EOM management for SADC staff members.

Training and briefing of EOMs

The initial agreement in 2009 for developing staff's capacity to train observers was modified to training by EISA itself of EOMs members in 2010. The programme was aimed at enhancing the effectiveness of the EOMs and included capacity development for the SADC secretariat in the area of management and co-ordination of EOMs. Three workshops were held in:

  1. Port Louis, from 25 to 26 April 2010 for SADC observers deployed to the 2010 elections in Mauritius
  2. Harare, Zimbabwe, from 23 to 27 August 2010 for a core group of SADC election observers
  3. Dar es Salaam, from 06 to 18 October 2010 for SADC observers deployed to the 2010 elections in Tanzania

2009 EOM training and SEAC capacity building

SADC secretariat staff development

The support programme was aimed at enhancing the effectiveness of the EOMs by way of staff development for the SADC secretariat in the area of management and coordination of EOMs as well as in their capacity to train observers themselves.

EOM training workshop

One observer training workshop was held in May 2009 in Gaborone, Botswana, for 40 participants. This workshop has contributed to improvements at the technical level of election observation by SADC.

SEAC Task Force meeting facilitated

In August 2009, the department also facilitated the SEAC Task Force meeting, the aim of which was to assist the Task Force in the development of the SEAC structures, rules and procedures. The report of this workshop was tabled and approved by the SADC Heads of State and Government Summit in September 2009.

2008 EOM training

EPP provided training to SADC observers through the OPDS Directorate. Two observer training workshops were held. The first was in February 2008 in Gaborone, Botswana, and the second was in Johannesburg, South Africa, in July 2008.

2008 EOM training

EPP continued to provide training to SADC observers through the OPDS Directorate. Two workshops were held, the first was in February 2008 in Gaborone, Botswana, and the second was in Johannesburg, South Africa, in July 2008. These workshops have contributed to improvements at the technical level of election observation by SADC.

2007

Programme of training, management & coordination for EOMs

EPP, with the assistance of the Germany Development Agency (GTZ), instituted a training programme for SADC observers through the OPDS Directorate. The programme is aimed at enhancing the effectiveness of the EOMs and includes facilitating training for election observers and capacity development for the SADC secretariat in the area of management and coordination of effective EOMs.

EOM training & briefing workshops

The first observer workshop was held in November 2007 in Midrand, South Africa, to begin to prepare SADC to observe elections in 2008 in Zimbabwe, Angola and Swaziland. This workshop has contributed to improvements at the technical level of election observation.